AI for Real Estate Agencies
Buyers and sellers don't wait until 9 am. Saabai deploys AI systems that respond within minutes, qualify every lead, and keep your agents focused on negotiations — not inboxes.
Book Your Free Strategy CallThe Problem
47 min
average industry response time to a new property enquiry. The leading agencies respond in under 2 minutes. That gap decides who gets the inspection — and who gets the listing.
30%
of leads go cold within the first hour of enquiring. A buyer who submits a form at 7 pm on a Saturday is gone by Sunday morning if nobody has reached out.
6+ hrs
per agent per week lost to manual follow-up admin — logging enquiries, sending inspection confirmations, chasing appraisal feedback, and updating vendors on campaign progress.
Before & After
Before
New buyer enquiry on a Saturday evening
A buyer submits an enquiry on realestate.com.au at 7:30 pm. Your agent sees it Monday morning. By then the buyer has already inspected two properties with other agencies and isn't interested anymore. The lead is gone and nobody noticed.
After — 12 hrs recovered/week across the team
AI responds within 2 minutes, qualifies the buyer, books an inspection
Your AI agent acknowledges the enquiry immediately, asks qualifying questions (timeline, finance, property type), answers common questions about the listing, and offers available inspection times. By Monday morning your agent has a pre-qualified buyer already booked — not a cold lead to call from scratch.
Before
Appraisal follow-up sequence
Your agent does an appraisal on Tuesday. They mean to follow up on Thursday, but three inspections and two offers get in the way. By the time they call, the vendor has signed with someone else who stayed in contact. The listing was there to win.
After — 5 hrs recovered/week
A nurture sequence fires automatically after every appraisal
The moment an appraisal is logged, an automated sequence begins — a personalised summary email 24 hours later, a market update at 5 days, a check-in at 2 weeks. Your agent is top of mind without lifting a finger, and gets a live alert the moment the vendor signals readiness to list.
Before
Vendor reporting
Every week your agent sits down to write vendor updates — enquiry numbers, inspection feedback, online views, comparable sales. It takes 30 minutes per listing. For an agent with 8 active listings, that's 4 hours a week of report writing.
After — 4 hrs recovered/week per agent
Reports assembled and delivered automatically each week
Data from your CRM and portal analytics is pulled together automatically, formatted into a professional vendor report, and delivered to the vendor every Friday. Your agent reviews and sends — they don't write it. Vendors feel informed and confident; agents reclaim 4 hours a week.
What We Build
An AI agent that responds to every buyer or tenant enquiry within 2 minutes — day, night, weekend. It qualifies the lead, answers listing questions, and offers inspection times. Your agents arrive Monday morning with a pipeline, not an inbox.
A structured nurture sequence triggered automatically after every appraisal. Personalised touchpoints at 1 day, 5 days, and 2 weeks — market updates, comparable sales, readiness check-ins. Win more listings without relying on agents to remember to follow up.
Buyers self-select inspection slots from a live calendar. Confirmation and reminder messages go out automatically. Cancellations trigger re-engagement. Your admin team stops managing booking logistics and your inspections stay full with qualified attendees.
Weekly vendor reports assembled automatically from your CRM and portal analytics — enquiry counts, inspection attendance, online views, and market context. Formatted, branded, and delivered every Friday. Vendors stay informed; agents stay focused on selling.
Common Questions
We build AI agents that are transparent about what they are — they're introduced as your agency's digital assistant, not a person. In practice, buyers care far more about getting a fast, accurate response than who sent it. An agent that replies in 2 minutes at 9 pm will win more trust than a person who replies the next morning. For any complex or sensitive conversations, the AI escalates to a human immediately.
We integrate with the major Australian real estate CRMs including Rex Software, VaultRE, Console Cloud, PropertyMe, and Agentbox. We also connect with portal feeds from realestate.com.au and Domain. If you use a CRM not listed here, get in touch — if it has an API or webhook capability, we can almost certainly work with it.
Yes. Property management carries its own set of high-volume, repetitive workflows — maintenance request triage, lease renewal reminders, routine inspection scheduling, arrears follow-up. These are excellent candidates for automation. Many agencies start with sales-side enquiry response and then extend the same systems into their PM division. We can scope both in your strategy call.
Get Started
Book a free 30-minute strategy call. We'll map your enquiry and follow-up workflows, identify where automation creates the biggest impact, and give you a clear picture of what's possible — no obligation.
Book Your Free Strategy CallNo pitch, no invoice, no follow-up pressure. If we're not a good fit, we'll tell you.